Yard forms & templates

Every yard runs on paperwork it wishes it didn't: rider experience declarations, livery agreements, insurance disclosures, accident reports, risk assessments, the daily checklist nobody remembers to tick. Horsepower turns those into forms that live in the app — versioned, targeted at exactly the right people, and signed on a phone in the yard. And you don't have to write them from scratch: there's a starter library built from forms real yards already use.

What yards use them for

• Rider declarations — experience, height and weight, confidence, what they're happy to be put on.
• Livery agreements — the terms each owner signs, with a real signature captured in-app.
• Insurance & medical disclosures — conditions, emergency contacts, consent to treat.
• Accident & near-miss reports — filed on the spot with photos, plus a follow-up report attached to the original.
• Risk assessments — written once, reviewed on a schedule, surfaced when they're coming due.
• Daily checklists — gate checks, water, fence walks, as a recurring calendar item with a per-day done marker.

Three kinds of form

View only — reference material with nothing to submit: yard rules, the fire procedure, a how-to, pinned to the Today page. Agreement — terms the member has to tick to accept, sitting in their Today prompts until they do. Submit content — they fill it in and send it, with every submission logged separately so the history stays intact.

Questions cover headings, paragraphs, lists and tables for the wording, then text inputs, dates, dropdowns, checkboxes, photo uploads, a finger-drawn signature, and pickers that pull in a specific horse or person from your yard.

Versioning — because the wording changes

Each form is published as an immutable version. Editing the schema mints a new one, and old responses stay attached to the wording that was actually agreed to. When you publish you choose whether the change is substantive: a typo fix shouldn't spam fifty riders, but a new liability clause should. Tick requires re-signing and everyone who accepted the previous version is asked again, so what's on file is always consent to the current terms, with a date against it.

Asking exactly the right people

A form aimed at everyone gets ignored by everyone. The audience resolves from roles (members, admins, or associates who aren't in your yard at all), person tags that narrow it further — tag people as sharers or liveries and ask a form of liveries only — and named individuals who widen it, which is how a contract with a single counterparty works. Tags can only ever shrink an audience, so adding one to a live form can't accidentally prompt people who were out of scope.

Where they show up

Outstanding forms appear as prompts on Today. Beyond that, a form can trigger automatically after every rider visit (one per horse-and-rider pair, filed under both), attach to a recurring calendar item as a checklist with a done marker per occurrence, or be filed as a follow-up child of an earlier submission. Everything lands in the Office filing cabinet alongside your documents, in nested folders you control. Set a review frequency and the Office page tells you when a form is coming due.

Start from a template, not a blank page

Horsepower ships a library of ready-made form templates, built from the forms working yards actually use, with the yard's own name, people and details stripped out and replaced by placeholders you fill in — rider experience declarations, livery agreements, accident report forms, insurance disclosures, yard rules and checklists. In your business settings, open Forms and choose + New from template: you get a full working copy in your own yard, wording and questions and all, yours to edit from that moment on. New businesses get the most useful ones seeded automatically at signup, so a brand-new yard starts with a sensible set rather than an empty list.

Who can see the answers

Submissions are visible to the yard's owner and admins, not to other members — a rider's medical disclosure isn't yard gossip. Notifications are opt-in and precise: rather than pinging you on every submission, you can flag individual answers so a push only goes out when someone picks the answer that actually needs a human.

Common questions

Can riders sign on their phone?

Yes. Agreement forms take a tick-box acceptance, and any form can include a drawing question for a finger-drawn signature. Both are timestamped against the version signed.

What happens to old signatures when I change the wording?

They stay attached to the version that was signed, so you keep an accurate record of what each person agreed to and when. If the change matters, tick "requires re-signing" and everyone is asked again against the new wording.

Can I use a form with someone who isn't in my yard?

Yes — associates have no access to your yard's data but can still be the named counterparty on something you need signed.

Is this on the free plan?

Yes. Forms and the template library are part of the app on every plan, and Horsepower is free for yards with up to three horses — members are always free.

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